Budgeting. Board demands. Donor requirements. IRS regulations. Changing technology…


Oh dear.

Staying up-to-date in nonprofit accounting is overwhelming.
Here at Mosaic, we do it all for you!

We crunch the numbers, you get actionable monthly reports:

  • Know the latest on donor management technologies
  • Align your bill pay solutions with your accounting system
  • Stay compliant with IRS regulations, restricted fund tracking, 990 preparation, and annual audits
  • Get expert advice on working with tight budgets and keeping up with board of director demands

Our mission, is to make your mission more impactful

 


Consider us your 1-800 helpline for nonprofits


BOOK A CONSULT

Services

Mosaic Bookkeeping’s mission is to maximize our clients’ impact and ensure longevity by providing efficient accounting and financial systems. 

As a boutique virtual bookkeeping service, we work clients across the country. As an outsourced consultant, you receive a higher level of service from a highly qualified accountant at a lower price-point than hiring an in-house CFO or bookkeeper. We work with many clients in the nonprofit world and can advise on best practices and the latest trends.  We charge a flat-monthly rate based on type and volume of work.  To find more about our on-boarding procedures and how we calculate prices click here.

*We offer bookkeeping and tax services to nonprofits and select service-based businesses. If you are a for profit company, please contact us to see if we are a good fit, if not we can refer you to another great bookkeeper.*

Services:

  • Ongoing Bookkeeping Services
    • Expense and Income tracking
    • Account Reconciliations
    • Accounts Receivable & Accounts Payable
    • Monthly Report Delivery
    • Receipt management assistance
    • Budgeting
    • Payroll Assistance
  • Tax Services
    • 990 and State Filings (Starting at $499 for 990 EZ, $859 for 990)
    • 1023 Filings & Business Registrations
    • 1099 and W2 preparation
    • IRS Representation
  • Additional Services
    • Historical bookkeeping cleanup
    • One-time QuickBooks setup
    • QuickBooks training
    • Technology consulting
    • Monthly/Quarterly bookkeeping check-in and advisory services

We are part of a great network of nonprofit and business professionals including fundraisers, certified fraud examiners, lawyers, investment advisers, and more. For services beyond our scope we can refer you to another great specialist!

Ready to talk more?

BOOK A CONSULT

On-boarding

Our on-boarding process follows these steps:

  • Introductory 15 minute phone: call to learn about your business and what services you’re looking for
  • Bookkeeping Checkup: Look over current bookkeeping systems to identify areas that need cleanup, check for missed issues, and see the scope of work
  • Send you a detailed estimate with various package options
  • Select the package you prefer and sign our engagement letter and ACH form
  • Begin Work!

Why do we require a bookkeeping checkup?

We’ve found that sometimes clients have hidden errors buried in their bookkeeping that may be causing inaccurate account balances or profit and loss statements. Sometimes these can be complicated and require more work than anyone realized! We think it’s important that you know the full cost before signing up with us and not receive any surprise charges, for that reason we need to know the true scope of the work. Depending on circumstances we may request access to your QuickBooks, other bookkeeping system, and/or the last 2 months of bank and credit card statements.

We’ll follow up with a detailed list of any issues we find and areas where we suggest you make changes to your current system.

How do we calculate our prices?

We use an internal pricing formula based on the services desired, number of accounts and transactions, number of employees, etc. We base our pricing on the amount of work, not the revenue of the organization or business. Our proposal will break down the costs per service and we try to offer options to meet every budget. Our basic full-service bookkeeping package typically starts at $299/month.

Contact

Ready to make the leap into something better, or just learn more? Fill out the form below!

Mosaic Bookkeeping LLC is E&O Insured

About Mosaic

Our team is truly the backbone of our company. We are passionate about bringing clarity to nonprofit leaders in the complex world of nonprofit accounting.

Meet: Rosemary Siens, EA
Owner & Founder

Rosemary is Mosaic’s founder and CEO. She’s your main bookkeeping expert, nerd for numbers, enrolled agent (EA), and Quickbooks Advanced ProAdvisor. Not to mention she’s the founding member and board treasurer for the Ohio RSA. She has a passion for helping nonprofits run smoothly through best-in-class accounting practices. She has been supporting nonprofits, from small schools to multi-million dollar international organizations, with their accounting needs since 2018. In her free time, Rosemary loves to surf, roller skate, canoe, and salsa dance!

Meet Jasmine Murphy
Accounts Payable Specialist

Jasmine is Mosaics’ reliable accounts payable specialist. She has a bachelor’s degree in nursing and worked in healthcare for almost 9 years. In 2021, she joined Mosaic to follow her passion for serving non-profits, giving back to the community, and leaving the world a better place for her amazing three children. In her free time, she loves spending time with her children, gardening, cooking, and doing all things in nature.

Meet: Bailey Johnson, M.P.A.
Accounts Manager

Bailey found herself at Mosaic in 2020 while attending graduate school at the University of Dayton. She has degrees in human rights and public administration, has her QuickBooks ProAdvisor certification, and is passionate about lifting up nonprofits through bookkeeping and accounting practices so they can focus on their important causes. She’s your #1 gal for bookkeeping, payroll, accounts payable, budgeting, and cash flow services. In her spare time, she enjoys traveling, trying new food, watching documentaries, and hanging out with her cat, Nina.

Meet Amanda Bell
Bookkeeping Specialist

Amanda is Mosaic’s go-to bookkeeping specialist. She spent over 20 years in customer service, sales, data entry, and quality control before moving to Mosaic to use more of her analytical skills. She is Quickbooks Online certified, and takes care of bookkeeping,  reconciliations, and compiling financial reports. She loves seeing the various ways clients provide assistance, experiences, and support to the communities around them. In her free time, she loves exploring nature, board games with family, doing fiber arts and stained glass, volunteering with local nonprofits, and planning casual events. 

Meet Kyli Jones
Bookkeeping Specialist

Kyli is the newest member of the team working towards degrees in accounting at Wittenberg University and plans to get her CPA. She realized her passion for bookkeeping after falling in love with spreadsheets! She’s an avid animal lover and in her free time enjoys traveling and organizing gaming clubs at school